By Roger Chartier


One can download and print a new W-9 form for free.This is the current W9 form.

The IRS 2014 W9 form is still used in 2016 - 2017.

It does not change every year as do some other forms. This form IRS W-9 is a request, for a "Taxpayer Identification number and certification", it is a four page form.

The pages 2, 3 and 4 are instructions.

Usually for most purposes the form takes but a few minutes at most to fill out properly.

That TIN or Taxpayer Identification Number is either a Social Security Number as an individual or an Employer Identification Number.
For those whose first language is Spanish, a Spanish Language W9 form is available. For the name section, he/she must use the name shown on their tax return.

If a person has changed their name due to marriage etc., that person should see the instructions on the downloadable form for what to do in that instance.

For a sole proprietor, enter the individual name just as was done on the name line of the income tax return.

A person may add their business, trade or DBA name on the "Business name/disregarded entity name" line.

Those who are a US citizen or a resident alien would use the Form W-9.

If one is a single foreign person and not a resident alien, do not use Form W-9.
In its place use IRS form W-8.

Request for Taxpayer Identification Number and Certification - is the title of the W-9 Form.    

The top most section to fill in is covered in this next section followed by the other sections with explanations.


Persons making payments to another must under certain conditions withhold and pay to the IRS a percentage of such payments. That is called "back-up withholding".

These sorts of payments include interest, tax-exempt interest, dividends, broker and barter exchange, transactions, rents, royalties, non-employee compensation (pay) and certain payments from fishing boat operators.


A person will not be subject to backup withholding on payments they receive if they give the requester the correct Taxpayer
Identification Number or TIN, make proper certifications, and report all of their taxable interest and dividends on their tax return.

Revue of the W-9 form and instructions.
To Fill in the Form W-9

  • The first line to fill in is titled "Name (as shown on your income tax return). Some folks will incorrectly add in a name that might include a nickname or leave out the middle name that was on a previous tax return.  As they say, the name should remain the same as previous tax returns, and it should be your legal name.

  • The second line is for: Business name/disregarded entity name, if different from above.

  • The third section asks you to:
    Check the appropriate box for federal tax classification.
    This means to let them know what you are as far as their classification is concerned.

The box selections to be checked are:
Individual/Sole Proprietor - C Corporation - S Corporation Partnership - Trust/estate - Limited Liability Company Enter the tax classification (C=C corporation, S=S corporation, P=partnership) and Other (see instructions).

There is another section where you can choose to check (if it applies) a box for "Exempt Payee".

Next on the section to fill out are the Address (number, street, and apt. or suite no.)

The next line is easy as well as it asks for the City, State and Zip code.
There is a separate box for an optional fill in that is for the Requester's name and address. As I have said, that is an optional box.

Another optional box is where they ask you to list account number(s).

From here one would continue to Print W9 Part 1.

Why We Exist

We want you to be more informed.

A lot of folks panic when they are asked to fill out a W9 form.

My first episode with one left me with a feeling of confusion because I did not read the instructions to be sure of what I was doing.

I just had at it without reading anything and it was overwhelming - never again.
Take a little time to read the instructions and it is very simple to deal with.

Now when I fill one out I simply do it in about a minute.
It gets very simple to deal with these and if you do them often enough it is a breeze!

All you need to know should be here when it comes to the W9 form - Don't Panic!